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XJTLU Policy on Collective Research Activity

In order to build towards an active future research culture at XJTLU, the university needs to develop research concentrations that are scalable, cross disciplinary, and particularly in science and technology, industry-linked. This document sets out policy and procedures for the establishment and operation of Research Institutes, University Research Centres, Research Centres, Collaborative University Projects, and Collaborative Research Institutes.

Definitions of research concentrations

Research Institutes are established for three years at a time, though they may be renewed after review. They are usually associated with specific projects.

University Research Centres are designated areas of XJTLU Research Strength, established for five years at a time, though they may be renewed after review. A University Research Strength is usually an umbrella organization or platform for research activities that has grown out of one or more research institutes, and which contains several research projects.

A Research Centre may be established within a Department to provide concentration and scale to a research endeavor. A research centre is reviewed every five years and may be renewed.

A Collaborative University Project is one where research and research training occurs through the activities of a research group formed with members at XJTLU and one or more other universities. A Collaborative University Project is approved for four years, and may be renewed after review.

Collaborative Research Institutes are funded by external funding body (e.g: joint key lab with government, industrial partners or others). Collaborative Research Institutes are established for three years at a time or determined by funder, though they may be renewed after review. They are usually associated with specific projects.

Establishment

Establishment of Research Institutes, University Research Centres, Research Centres, Collaborative University Projects, and Collaborative Research Institutes is made by the XJTLU chief researchers for each activity applying to the Dean, Research. Each application sets out the scope and scale of the activity, and details the participants. Applications should nominate putative Director (and if appropriate Deputy Director, Team Leaders, and other management and leadership positions.) Applications in specifying activities should indicate proposed outcomes and planned external funding opportunities.

Applications must include a significant involvement of staff from multiple departments, disciplines and schools. Applications will be reviewed by the Vice President Academic Affairs with advice from the Dean, Research; and Head, Research Office.

All applications shall include:

• Title of activity
• Type of Collective Research Activity
• Scope and purpose of proposed activity
• Proposed Director and associated leadership group (where appropriate)
• Research participants (cvs to be attached)
• Three year development plan
• Environmental scan of other XJTLU activities and competitors elsewhere
• Details of proposed Advisory Board
• Proposed organisational structure
• Potential for revenue generation
• Resources available (Space, equipment, administrative support)
• Resources requested (Space, equipment, administrative support, funds)
• Approval letters from Heads of Department, and Deans (where appropriate).

Prudential rules:

• Proposals should have a clear research intent;
• Proposals should indicate the availability of a senior staff member of academic standing to act as Director, with demonstrated administrative skills and the ability to raise external funding where appropriate;
• Proposals should not reduplicate the foci or efforts of already existing research activities.

Proposal periods:

Research Institutes - three years

University Research Centres –five years

Research Centres –five years

Collaborative University Projects –four years

Collaborative Research Institutes – three years

Approval

The establishment and renewal after review of Research Institutes, University Research Centres, Research Centres, Collaborative University Projects, and Collaborative Research Institutes are all approved by SMT on recommendation from the Vice President Academic Affairs and Dean, Research.

Directors of Research Institutes, University Research Centres, Research Centres, Collaborative University Project, and Collaborative Research Institutes are all approved by SMT on recommendation from the Vice President Academic Affairs and Dean, Research.

Participants in a Research Institute, University Research Centre, Research Centre, Collaborative University Project, and Collaborative Research Institutes must report to their line manager and Head of Department on their participation. Provided permission is granted in advance by the Department, the participation will count as part of the researcher’s workload and be reported annually in the PDR process.

Review

Each Research Institute, University Research Centre, Research Centre, and Collaborative University Project will submit an annual report to the Vice President for Academic Affairs, identifying activities and accomplishments, specific further proposals submitted and grants awarded, and other evidence of meeting the benchmarks and objectives set up when the organization was established.

Research Institutes, University Research Centres, Research Centres, Collaborative University Projects, and Collaborative Research Institutes will be fully reviewed after a number of years.

Renewal periods:

  • Research Institutes - every three years
  • University Research Centres – every five years
  • Research Centres – every five years
  • Collaborative University Projects – every four years
  • Collaborative Research Institutes – every three years

Review panels will be:

  • Research Institutes: Vice President Academic Affairs; Dean, Research; Head, Research Office.
  • University Research Centres: Vice President Academic Affairs; Dean, Research; Head,
  • Research Office; Two external researchers.
  • Research Centres: Vice President Academic Affairs; Dean, Research; Head of Department.
  • Collaborative University Projects: Vice President Academic Affairs; Dean, Research; two senior staff from each collaborative university.
  • Collaborative Research Institutes: Vice President Academic Affairs; Dean, Research; Head, Research Office.

Research Institutes

A Research Institute is based on multi-, cross-, or inter-disciplinary research. It brings together a group of researchers to look at a theme or a topic across disciplines or departments or both.

Research Institutes are usually industry-facing and often industry or local government-funded.

As a rule-of-thumb a Research Institute would be expected to be based on a group of five to ten academics.

University Research Centres

XJTLU is committed to having two research activities recognized internationally for their world- leading standard by 2028. To achieve this goal it will establish up to four University Research Centres. A University Research Centre is a designated research strength, as well as an umbrella organization/platform for a range of related research projects and research activities.

A University Research Centre may contain one or more Research Institutes, and will be led by several researchers with strong track records in related if not identical fields (depending on the focus of the University Research Centre, and its modus operandi.)

A University Research Centre must have a Director with a strong citation record for research (appropriate to the discipline and field of research) and high profile internationally.

As a rule of thumb a University Research Centre would be expected to have no less than ten XJTLU participants in its various projects.

Research Centres

A department may establish a Research Centre to provide focus and profile to a research area within its framework of operations.

A Research Centre has no size implications.

Collaborative University Projects

A group of researchers at XJTLU may wish to cooperate in developing a joint research project with a like-minded group at another university.

Agreement to engage in collaborative research will necessitate a signed agreement between the two universities specifying ownership of activities and outcomes, as well as provision of inputs, and detail of activities.

A Collaborative University Project might typically establish a joint laboratory or research team, and regular workshiops, with jointly supervised PhD students and postdoctoral students.

Collaborative Research Institutes

Collaborative Research Institutes are usually funded by external funding body (e.g: joint lab with industrial partners, Municipal key lab, or others).

Collaborative Research Institutes are usually associated with specific projects. Agreement to engage in collaborative research will necessitate a signed agreement between Collaborative Research Institutes and funding body specifying ownership of activities and outcomes, as well as provision of inputs, and detail of activities.

(Last Review Date: 23-Jan-2019)

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